PAYMENT: A 50% deposit is required to book your event, the remaining 50% will be due at the end of your party. If the reservation is made within 72 hours of the scheduled event time then full payment becomes due at the time of reservation. Please note that we accept all credit and debit cards. REFUND/CANCELLATION POLICY: A valid credit card or debit card is required to guarantee and pay for your reservation. There will be a $25 cancellation fee for all parties or events canceled after payment is received. For parties or events cancelled within 30 days, a $100 cancellation fee applies. There is NO REFUND for events being canceled within 3 weeks of your event. We will make every effort to postpone your event to another date should cancellation be necessary without a fee. TIPS: The Game Coach is there to make sure that your group is making the most of our high-tech fun. In addition, if you have a party of more than 10 kids, your party will be subject to a 15% gratuity that will be presented as part of your total balance on the day of the event. TRAVEL SURCHARGE: Our primary service area is a 30-mile radius from San Jose, CA (95121). We also service a "secondary" area outside our primary area, but must add a fuel surcharge fee when we travel to the secondary area. See our Service Area page for coverage areas. BAD WEATHER: Kids Cool Game Truck trailer was designed for all types of weather conditions. The theater is insulated and climate controlled with heat and air conditioning. There may be occasions when the weather does not want to cooperate with your scheduled party. In the event of severe weather (lightning, very high winds, flooding and/or extremely heavy rains, snow or ice) we may (and reserve the right to) reschedule your service to guarantee the safety of you, your guests, our staff and equipment. If the threat of these storms threatens your party and you are aware in advance (pending or anticipated snow storm, tropical storm or hurricane) please contact us to begin the rescheduling. SUPERVISED CHILDREN: Kids Cool Game Truck does require a parent or responsible adult to be present inside or just outside of the trailer at all times. Guests 16 and over require a parent or guardian be on property and within contact of the game coach should a need to contact them arise. ALCOHOL/DRUGS: We reserve the right to refuse, cancel or cut short any party or booking when the use of alcohol is excessive. The use of e-cigarettes, cigarettes and Drugs of any sort will not be tolerated in or around the Kids Cool Game Truck equipment. Any observed use of illegal or legal narcotics used in an illegal manner will result in the termination of the party immediately. DAMAGE/INJURY: Kids Cool Game Truck or any of its employees will not be responsible for any damage to property resulting from a request by the client to position the theater in a specific location. This includes both above ground and below ground property/equipment damage. Additionally, Kids Cool Game Truck reserves the right to charge the client's credit card for damages to the trailer or equipment resulting from the careless or willful damage of same by client’s guests. Kids Cool Game Truck or its employees assume no responsibility for any injuries sustained on the clients property or their designated location. All liability for damages or injuries is the sole responsibility of the client and/or host. FOOD/DRINK: Kids Cool Game Truck does not allow any food or drinks into the video game theater. Please have your guests consume them outside of the trailer prior to entering. PICTURES: While your party is in effect the Game Coach may take pictures of the party from inside the trailer. If you do not want our Game Coach taking these pictures or posting them on the Fan Page please notify us via Email prior to the party. Note that professional photography is not allowed inside the trailer. We do allow our guests to take photos so they can be sure to capture their party as it happens. INVITATIONS: We will mail all of your invitations to the address you provided as the billing address of your credit card. If you prefer to make other arrangements please contact us. Invitations will be mailed upon receipt of payment. OUR TRUCK/TRAILER: When the truck pulls up, we will try to park in the most level & flat area or logical spot to accommodate your party. Sometimes, we park in your neighborhood street, so you might want to let your neighbors know (in case they may object) or let us know if you have a preferred spot for us. We might also have to block a driveway. **Please keep in mind that our Game Coach will not park anywhere that may cause a danger to persons, property or equipment. Our truck and trailer combination is very long and we will need a minimum of 55 feet of space to park. Additionally our Game Coach will never disconnect the truck from the trailer at a party/event without prior approval nor park off of a hardened surface. VIDEO GAME RATINGS: Kids Cool Game Truck will not play any "M" rated or higher game in the video game theater without a request from the client prior to the party/event or adult approval at the time of the event. If you wish to have an "M" rated game or higher at your party/event please contact us, indicating the game you prefer or let the Game Coach know as soon as you can after he gets there. It is also recommended that all clients email us with their game requests. By Submitting Payment you agree to these terms.